Step 1 - IN NAFTrack, click Upload Students.
Step 2 - Review the instructions for the upload which includes the type of file types accepted, a template for the upload file and the details for each of the required columns.
Step 3 - Determine whether academy IDs will be included in the upload process. If you're linked to multiple districts or academies, you will be able to upload students across districts and academies, provided the academy IDs are included as part of the upload process. To view academy IDs for your academies, click Academy ID List.
If you select Yes, the next step is to prepare the Excel file and then upload the file to the system.
If you select No, and you're linked to more than one academy, you must select the specific academy from the drop-down list before the upload process can begin.
Step 4 - Review the instructions on the screen describing how the upload process will work.
Step 5 - Select a properly-formatted Excel file for upload by clicking Choose File. Then click Upload Selected File.
Step 6 - Review the uploaded data in the preview area and correct any errors. Errors will be identified in red. All errors must be corrected before the upload can be finished.
Errors will be sorted to the top of the screen.
View only the error records by clicking Only Show Records With Errors/Warnings.
If a value is entered into a field that is not a permissible value, the system will return an error.
If no information is entered into a required field, the system will return an error and the word "missing" will appear in the field that is missing the required information.
If there is an error with a student ID, it is most likely that the student ID has already been used for another student within the district or the student already exists within the academy in the system. As a reminder, the student IDs must be unique within the school district. Students will not be able to be uploaded until adjustments are made to the Student ID.
Step 7 - Click Edit at the beginning of the row to fix an error. Navigate to the error to make adjustments. Drop-down lists will be available to select a permissible value for that specific row.
Step 8 - Once the error has been fixed, click Update at the beginning of the row that has been adjusted. Continue to do this for each row with an error.
Step 9 - Once all errors have been fixed, click Finish Upload. This button only becomes active once all of the errors have been resolved. Step 10 - A message will appear on the screen confirming the student data upload has been completed successfully. Step 11 - To confirm the students have been added, click Manage Students and view the list of students.