Step 1 - In NAFTrack, click Upload Internships.
Step 2 - Review the instructions for the upload which includes the file type accepted, a template for the upload file, and the details for each of the required columns.
Start by using the Download Template button to download the blank version of the excel spreadsheet required to upload internships.
Next, click the Allowable Values button and use this guide to properly fill the excel template with the required information.
Use the Academy ID List to look up the Academy IDs, if needed. Users linked to multiple districts and/or academies will be able to upload internships across districts, provided the academy IDs are included as part of the upload process.
If you ARE including the academy IDs in the upload file (not required) you may go ahead and click Choose File and search for your spreadsheet to upload. If you are NOT including academy IDs, please choose the academy the internships are for.
Step 3 -Select a properly-formatted Excel file for upload by clicking Choose File. Locate the file and then click Upload Selected File.
Step 4 - Review the uploaded data in a preview area and correct any errors. Errors will be identified in red. All errors must be corrected before the upload can be finished. Note: Employers and/or supervisors shown in orange are NEW and will be created when the upload is finished.
View only the error records by clicking Show Only Error Records. You may have to scroll down towards the bottom to find this button.
If a value is entered into a field that is not a permissible value the system will return an error.
If no information is entered into a required field, the system will return an error and the word "missing" will appear in the field that is missing the required information.
If there is an error with a student ID, it is most likely that the student ID has already been used for another student within the district or the student does not already exists within the academy in the system. As a reminder, the student IDs must be unique within the school district. Student internships will not be able to be uploaded until adjustments are made to the Student ID.
Step 5 - Click Edit at the beginning of the row to fix an error. Navigate to the error to make adjustment.
Step 6 - Once the errors have been fixed, click Save. Continue to do this for each row with an error.
Step 7 - Once all errors have been fixed, click Finish Upload. This button only becomes active once all of the errors have been resolved.
Step 8 - To confirm the internships have been added, click on View Internships and view the list of internships.