Year of Planning Program
How can the district ensure the Academy Design Team (ADT) is fully aligned and prepared to begin the Year of Planning (YOP) process successfully?
Strategic Actions:
1. Host a YOP preparation meeting to establish a shared vision and ensure team alignment before the official YOP kickoff.
2. Recruit the ADT and begin assigning roles and responsibilities.
3. Identify the missing ADT roles to inform recruitment efforts.
4. Schedule a date for the YOP kick-off with your portfolio manager.
5. Complete the online YOP Snapshot in the Academy Support Hub (ASH).
6. Use the YOP Snapshot results to create an Action Plan that supports academy design plan development.
7. Ensure the ADT creates NAF accounts to access tools and resources.
8. Establish common planning time for the ADT (more than three members) to prioritize and plan academy activities.
9. Designate a person or sub-committee to monitor goals and document academy design plan progress.
10. Secure funding for academy staff, conference costs, and membership fees.
Use the guiding questions to structure meeting agendas and facilitate a discussion aimed at developing the academy framework.
Guiding Questions:
1. What are the academy’s vision and mission statements?
2. Who is the Academy Lead with release time to manage the academy?
3. Which ADT roles are missing, and how can we effectively fill the gaps?
4. What factors should we consider when scheduling the YOP kickoff meeting?
5. What team members are essential to completing the YOP Snapshot to accurately reflect the current academy design plan status?
6. How can the team leverage YOP Snapshot results to create goals and action steps?
7. What steps should be taken to ensure the ADT successfully creates NAF accounts and accesses tools and resources?
8. How often will the ADT meet for formal collaboration (e.g., weekly, bi-weekly)?
9. Who will monitor goals and progress to update the Action Plan?
10. What are the academy funding sources, and will core ADT members attend NAF Next?
